1. Loading file(s)

From the dashboard, you have the possibility to:

• submit a single file
• mass upload up to 20 files with 999 declarations in total, all types of declaration combined (except OSS).
   

Submitting a single file

Search or drag your file onto the screen.

You can also select the “Reload into screen” feature if your file contains only one annual customer list. In this case, follow the submission procedure mentioned on screen.

Submitting several files

First check the box “I want to submit several files”.

The page will automatically refresh so that you can upload several files.

Drag your files onto the screen or search for them on your computer.

Points to take into account:

• The total size of the 20 files cannot exceed 20 MB.
• There can be no Excel files or OSS declarations.
• Make sure that the same declaration is not found in several files.
• If you are a representative: all your data must be identical everywhere (to the decimal point) in all files to avoid all files being rejected.

2. Data validation

If an error message appears, check the possible causes of the error.

If your file does not comply, a new line appears in “My Submissions” with the "Rejected".

If your file does comply, a new line appears in “My Submissions” with the status “Validated”.

Click on to continue with the submission of the intra-Community statement.

In the “Validation of the data entered” section, you should have no errors detected.

Click on “Next step”.

 

3. Signature

In the last section “Summary of data entered & agreement”, click on “Drawing and submission”.

 

4. Acknowledgement of receipt

When you come back to the “Dashboard” tab, you should have a new line with your intra-Community statement with the status “Success”.

You can download your acknowledgement of receipt by clicking on .

 You must fill in the following fields:

• fields with an asterisk: they always have to be filled in.
• fields without an asterisk: they only have to be filled in if they concern your situation.

A word of advice:  save the declaration regularly when entering it.

You can do this as soon as you get to enter the “Declaration data” by clicking on “Download of the entered data” in the bottom right-hand corner.

1. VAT number

In the tab “Dashboard”:

• Please enter the VAT number of the enterprise,
• Select “Intra-community lists” in “Type of declaration”,
• Click on “Continue”.

 

2. General information

In the section “General information”:

• In the part “Declarant”, add your e-mail address and confirm it.
  
• In the part “period of the declaration”, mention the year. Depending on your system (monthly or quarterly) and any exceptions that change the frequency at which you submit your returns, fill in the month or quarter for which you are submitting.
  

• If you are a prxy, please fill in the part “Representative”.
  If you do not have a VAT number or TIN (Customs number), select “Other” and use your national number.

  
• Click on “Next step” at the bottom of the page.

3. Declaration data

In the “Declaration data” section, you can:

- fill in the transactions of the intra-Community statement for the period concerned
- correct transaction(s) from a previously submitted intra-Community statement(s)

• To complete the transactions for the period, you must fill in the following four fields per transaction:
  1. Country: indicate the Member State in which the transaction took place
  2. VAT number: fill in your customer’s VAT number.
  3. Code: choose the code L, T or S of the category corresponding to the transaction.
  4. Amount: please mention the amount of the transaction
      
  
  To add a transaction, click on.
  To delete a transaction, click on.

• To correct a transaction on a previously submitted intra-Community statement, you must fill in:
  • the four mandatory fields containing the corrected data
  • the three fields “Month”, “Quarter”, “Year” to specify the period of the wrong intra-Community statement
     

    Example:
    In February 2020, you submitted an intra-Community statement with the incorrect amount of 500 euros instead of 200 euros for a French customer

    

    In March 2020, you correct this transaction in the current intra-Community statement in adding a line with the same French customer.

    You indicate as amount - 300 euros and enter February 2020 as the period of the incorrect intra-Community statement.

    
     

  4. Attachments and comments

  In the “Comment” section, you have the possibility to submit an attachment and/or a comment.

  The size of the attachments is limited to 5.2 MB and the following file formats are accepted: PDF, TIFF and JPEG.

  Click on to add an attachment.

  The size of comments is limited to 10,000 characters.

  Click afterwards on “Next step”.

  
   

  5. Data validation

  In the “Validation of the data entered” section, you should have no errors detected.

  If an error message appears, check the possible causes of error. If you do not correct the error that is blocking the submission, your sales listing will appear with the status "Rejected".

  Click on “Next step”.

  ​
   

  6. Signature

  In the last section “Summary of data entered & agreement”, click on “Drawing and submission”.

  
   

  7. Acknowledgement of receipt

  When you come back to the “Dashboard” tab, you should have a new line with your sales listing with the status “Success”.

  You can download your acknowledgement of receipt by clicking on .

  

The XSD schema and the tags

Check whether your XML file includes the correct XSD schema.

Blank tags are not authorised.  You have therefore to fill in each tag you mention.

The accuracy of the foreign VAT number

Before entering them into Intervat, check in VIES whether your foreign VAT numbers are correct and valid.

VAT number

Indicate only the VAT number without the country code.

The name of your file

Do not use accented or special characters such as: é, è, ç, ù, ë, É, È, &, $, *, <,>, +, | , /, \, « , », « ; »...

If you are using a compressed file (.VAT), the name of the enclosed file must be the same in the file description and in the XML.

The format of numbers

Each number must have two decimal places after the decimal point (e.g.  “123.40”, “456.00”).

The format of e-mail addresses

Check that a comma has not been used instead of a full stop in e-mail addresses. (When using the numeric keypad, this is a common error that gives a comma instead of a full stop). 

Mentioning the period of time

You have to mention the year and the month/quarter for which you are submitting your intra-Community statement.

Copy and paste

Please avoid the copy and paste.  It can result in several errors in Intervat.

The format of numbers

Is there a space before or after the amount?

Did you mention the two decimals?

Mentioning all necessary information

If you do not mention all necessary information (confirming your e-mail, year,..) you cannot get access to the following section.

Accuracy of the VAT number

Have you entered a valid VAT number?

Please check the accuracy of foreign VAT numbers via VIES.

Mentioning the period of time

Have you entered the correct period of time?