After logging into Intervat, go to the “Dashboard” tab.
You can submit your periodic return:
- either “by file” (XML), which is advisable if you have an appropriate accounting software.
You send via Intervat a XML file containing the data of the declaration. - or “by screen”, if you do not have an appropriate accounting software.
You enter the data of the declaration directly into Intervat.
How to submit a standard periodic return?
By XML file
1. Loading file(s)
From the dashboard, you have the possibility to:
- submit a single file
- mass upload up to 20 files with 999 declarations in total, all types of declaration combined (except OSS).
Submitting a single file
Search or drag your file onto the screen.
You can also select the “Reload into screen” feature if your file contains only one annual customer list. In this case, follow the submission procedure mentioned on screen.
Submitting several files
First check the box “I want to submit several files”.
The page will automatically refresh so that you can upload several files.
Drag your files onto the screen or search for them on your computer.
Points to take into account:
- The total size of the 20 files cannot exceed 20 MB.
- There can be no Excel files or OSS declarations.
- Make sure that the same declaration is not found in several files.
- If you are a representative: all your data must be identical everywhere (to the decimal point) in all files to avoid all files being rejected.
2. Data validation
If an error message appears, check the possible causes of the error.
If your file does not comply, a new line appears in “My declarations” with the status “Rejected”.
If your file does comply, a new line appears in “My declarations” with the status “Valid”.
Click on
to continue with the submission of the return.
In the “Validation of the data” section, you should have no errors detected.
Click on “Next step”.
3. Signature
In the last section “Summary of data entered & agreement”, click on “Signing and submission”.
4. Acknowledgement of receipt
When you come back to the “Dashboard” tab, you should have a new line with your periodic return with the status “Success”.
You can download your acknowledgement of receipt by clicking on
.
By screen
You must fill in the following fields:
- fields with an asterisk: they always have to be filled in.
- fields without an asterisk: they only have to be filled in if they concern your situation.
It is recommended to save the return regularly when entering the data in this regard.
You can do this as soon as you get to enter the “Declaration data” by clicking on “Download the data entered” in the bottom right-hand corner.
1. VAT number
In the tab “Dashboard”,
- enter the VAT number of the enterprise,
- select “VAT return”,
- click on “Continue”.
2. General information
In the section “General information”,
- Under "Taxpayer", add your e-mail address if the field is not pre-filled.
- As “Period of declaration”, mention the year. Depending on your scheme (monthly or quarterly), fill in the month or quarter for which you are submitting.
-
If you are a proxy, please fill in the part “Representative”.
If you do not have a VAT number or TIN (Customs number), select “Other” and use your national number.
-
Click on “Next step” at the bottom of the page.
3. Data of the return
- In the "Data of the return” section, you must fill in the different grids available.
Information about the various grids
Select the grids by ticking
the boxes concerned Once you’ve selected all necessary grids, click on “ Confirm “.
Fill in the correct amount in each of the grids selected.
To (de)select one/several grid(s), click on
To delete a grid, click on
.
-
Fill in the “Prorata basis” section only if you are a mixed taxable or a partial taxable person.
In the “Prorata” field, enter an integer between 1 and 99 to be entitled to a refund.
If you do not fill in this field, the default value is 100%.
Tick the boxes if necessary:- "No customers to include in the customer list": tick this box to submit a "nihil" customer list in the periodic return for the last period of the calendar year.
For the sake of tolerance, the administration will also take into consideration the boxes ticked in the periodic VAT returns relating to the first three months or the first quarter of the following year to which the customer list relates. - “Aks for restitution”: tick this box in order to apply for a VAT refund
- “Ask payment form”: tick this box in order to apply for paper payment forms. (Remark: you can pay easily online)
- "No customers to include in the customer list": tick this box to submit a "nihil" customer list in the periodic return for the last period of the calendar year.
4. Attachments and comments
In the “Comment” section, you have the possibility to submit an attachment and/or a comment.
The size of the attachment is limited to 5.2 MB and the following file formats are accepted: PDF, TIFF and JPEG. Click on
to add an attachment.The size of comments is limited to 10,000 characters.
Click on “Next Step”
5. Data validation
In the “Validation of the data entered” section, you should have no errors detected.
If an error message appears, check the possible causes of the error. If you do not correct the error blocking the submission, your return will appear with the status "Rejected".
Click on "Next step".
6. Signature
In the last section “Summary of data entered & agreement”, click on “Drawing and submission”.
7. Acknowledgement of receipt
When you come back to the “Dashboard” tab, you should have a new line with your periodic return with the status “Success”.
You can download your acknowledgement of receipt by clicking on
.
How to submit a “nihil” periodic return?
By XML file
1. Loading file(s)
From the dashboard, you have the possibility to:
- submit a single file
- mass upload up to 20 files with 999 declarations in total, all types of declaration combined (except OSS).
Submitting a single file
Search or drag your file onto the screen.
You can also select the “Reload into screen” feature if your file contains only one annual customer list. In this case, follow the submission procedure mentioned on screen.
Submitting several files
First check the box “I want to submit several files”.
The page will automatically refresh so that you can upload several files.
Drag your files onto the screen or search for them on your computer.
Points to take into account:
- The total size of the 20 files cannot exceed 20 MB.
- There can be no Excel files or OSS declarations.
- Make sure that the same declaration is not found in several files.
- If you are a representative: all your data must be identical everywhere (to the decimal point) in all files to avoid all files being rejected.
2. Data validation
If an error message appears, check the possible causes of the error.
If your file does not comply, a new line appears in “My Submissions” with the status “Rejected”.
If your file does comply, a new line appears in “My Submissions” with the status “Validated”.
Click on
to continue with the submission of the return.In the “Validation of the data” section, you should have no errors detected.
Click on“Next step”.
3. Signature
In the last section “Summary of data entered & agreement”, click on “Drawing and submission”.
4. Acknowledgement of receipt
When you come back to the “Dashboard” tab, you should have a new line with your periodic return with the status “Success”.
You can download your acknowledgement of receipt by clicking on
.By screen
You have two possibilities:
- either use the accelerated method as described below.
- or go through all the steps for submitting a periodic declaration (without mentioning any amount/transaction in the return). To do this, simply add an amount “0.00” in Grid 71 or 72.
1. VAT number
In the tab “Dashboard”:
- please enter the VAT number of the enterprise,
- select “Vat return”,
- tick the box “I want to make a nihil declaration”.
- indicate the period: depending on your scheme (monthly or quarterly), fill in the month or quarter for which you are submitting,
- click on “Continue”.
2. Data validation
If you do not obtain an error message, a new line appears in “My Submissions” with the status “Validated”.
If an error message appears, check the possible causes of the error. If you do not correct the error blocking the submission, your return will appear with the status "Rejected".
Click on to continue with the submission of the return..In the “Validation of the data entered” section, you should have no errors detected.
Click on “Next step”.
3. Signature
In the last section “Summary of data entered & agreement”, click on “Drawing and submit”.
4. Acknowledgement of receipt
When you come back to the “Dashboard” tab, you should have a new line with your periodic return with the status “Success”.
You can download your acknowledgement of receipt by clicking on
.
What to check as you obtain an error message when submitting your return?
By XML file
The XSD schema and the tags
Check whether your XML file includes the correct XSD schema.
Blank tags are not authorised. You have therefore to fill in each tag you mention.
The name of your file
Do not use accented or special characters such as: é, è, ç, ù, ë, É, È, &, $, *, <,>, +, | , /, \, « , », « ; »...
If you are using a compressed file (.VAT), the name of the attached file must be the same in the file description and in the XML.
The format of numbers
Each number must have two decimal places after the decimal point (e.g. “123.40”,“456.00”)
The format of e-mail addresses
Check that a comma has not been used instead of a full stop in e-mail addresses. (This is a common error when using the numeric keypad, which gives a comma instead of a full stop).
Mentioning the period of time
You have to mention the year and the month/quarter for which you are submitting your intra-Community statement.
Copy and paste
Please avoid the copy and paste. It can result in several errors in Intervat.
By screen
The format of numbers
Is there a space before or after the amount?
Did you mention the two decimals?
Mentioning all necessary information
If you do not mention all necessary information ( confirming your e-mail, year,..) you cannot get access to the following section.
The format of the phone number
Use only numbers. Do not use special characters (« / », « . ») or space.
