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Our contact center and our departments will be closed on Monday 20 July and Tuesday 21 July 2026.
Exception: Some Customs departments will provide a stand-by duty.
All our departments will be available again by phone or by appointment as from Wednesday 22 July 2026 at 9 am.
You can get access to your personal file at any time and carry out the formalities via our E-services/MyMinfin.

UBO register

Access to the UBO register

The UBO register (‘Ultimate Beneficial Owners’) registers all beneficial owners of companies, (international) non-profit associations, foundations, trusts, fiduciaries and all similar legal arrangements. The beneficial owners of an entity are all natural persons or intermediary entities that own or control the entity in whole or in part.

Since 2018, the aforementioned entities are required by law to register their beneficial owners (‘UBOs’) within 30 days of their incorporation and to confirm this information annually. This requirement enhances the transparency and credibility of the entity towards its partners. It also helps fight money laundering and terrorist financing.

Are you not sure whether your entity should register its beneficial owners? Please refer to the following document for more information:  Entities subject to the UBO requirement (XLSX, 55.87 KB). 

For more information: legal basis and key figures.

Has your entity been struck off the CBE for non-compliance with UBO obligations? The withdrawal of this striking off mention is no longer automatic: you must now send a request in order for this mention to be withdrawn. See the new procedure in our ‘News’ heading.   

How do I register the beneficial owners of my entity?​

1

Go to the UBO register.

2

Choose your login method (Belgian identity card, Itsme or eIDAS) to identify yourself, and select ‘In the name of a company’.

3

Click on ‘Search an entity’ and then on the enterprise number which will appear in blue at the bottom of the page.

4

You are now in the entity's UBO file. Click on ‘Edit’ at the bottom of the page.

5

Fill in the beneficial owners of your entity:

Click on this icon in the column ‘Action’ to fill in the data of a natural person.

Click on this icon in the column ‘Action’ to fill in the data of an intermediary entity.

Click ‘Save’ to save your data.

6

In the ‘Supporting Documents’ section, you have to add documents demonstrating that the registered information is adequate, accurate and up-to-date. Examples: a copy of the share register, the minutes of the general meeting, a shareholders' agreement, etc.

If the information is already included in a deed published in the Belgian Official Journal, you can link your UBO register to the Belgian Official Journal by clicking on ‘Link to the Belgian Official Journal’.

7

Make sure to:

  • Update the data in the UBO register within 30 days of any change in the entity and its UBOs.

  • Confirm the registered data annually, even if there is no change, by clicking the button ‘Annual confirmation’.

In case of non-compliance, sanctions such as a fine or removal from the Crossroads Bank for Entreprises may apply.

Need some help? ​

Use our support tools!

If you are having difficulties registering the beneficial owners of your entity, despite the detailed steps above:  

  • Watch our video content guiding you step by step on how to register your UBO (not available in english): VIDEOs
  • Read our detailed manuals, depending on your role (not available in english): ManUALS    
  • Read our FAQ :  FAq

Stay updated with your UBO obligations: sign up for our newsletter! 

Are you legally liable for a company, an (international) non-profit association, foundation, trust or other similar legal arrangement? Do not miss out on any more UBO Register obligations! 

Subscribe to our dedicated newsletter and receive: 

  • useful reminders about registration and annual confirmation, 
  • practical advice on filling in the register and avoiding mistakes, 
  • the latest news on the UBO register. 

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Additional Information

Leaving the UBO administration to a third party

You can delegate the administration of your company's UBO register to a professional, such as your accountant. First you need to give him/her a mandate by means of the ‘Mandates’ application. Need more information? Please refer to our  manual for authorised representatives. (PDF, 818.29 KB)

You do not have a digital key allowing you to log into the Mandates application?

The management of the UBO mandates is in principle carried out online via the Mandates application.

In strictly exceptional circumstances, an alternative  paper-based procedure (PDF, 154.33 KB)may be used if the entity’s legal representative(s) do not have access to a Belgian authentication method (eID, itsme) or any other digital key (eIDAS or ForReg).

Restrictions and exceptions :

  • If the proxy giver holds a digital key (eIDAS or ForReg), they cannot use the paper-based procedure.
  • If the proxy giver already has two active UBO mandates and wishes to change their proxy holder, they must log into the Mandates application themselves via eIDAS or ForReg. The paper-based procedure cannot be used.
  • If the entity does not have a legal representative, the proxy giver must first rectify this situation before contacting the Mandates team.

Access to the UBO register for foreign nationals

There are several solutions for people who do not have a Belgian means of authentication (eID, Itsme or eIDAS) to access the UBO register:

Need more information? Please refer to the  authentication procedure for foreigners who do not have a Belgian eID (PDF, 288.2 KB).

Apply for an apostille or legalisation

Complete this application form and send it by e-mail to ubobelgium@minfin.fed.be to request an apostille or legalisation. Need more information? Please refer to the procedure for applying for an apostille or legalisation.

News

You do not have a digital key allowing you to log into the Mandates application?

The management of the UBO mandates is in principle carried out online via the Mandates application.

In strictly exceptional circumstances, an alternative  paper-based procedure (PDF, 154.33 KB)may be used if the entity’s legal representative(s) do not have access to a Belgian authentication method (eID, itsme) or any other digital key (eIDAS or ForReg).

Restrictions and exceptions :

  • If the proxy giver holds a digital key (eIDAS or ForReg), they cannot use the paper-based procedure.
  • If the proxy giver already has two active UBO mandates and wishes to change their proxy holder, they must log into the Mandates application themselves via eIDAS or ForReg. The paper-based procedure cannot be used.
  • If the entity does not have a legal representative, the proxy giver must first rectify this situation before contacting the Mandates team.

Struck off the CBE for non-compliance with UBO obligations? Discover our new procedure in order for the striking off mention to be withdrawn 

Since end of April 2026, the withdrawal of this striking off mention is no longer automatic. You must: 

  1. Ensure your situation is compliant with the UBO Register’s obligations: registering your beneficial owners correctly, uploading the required supporting documents and carrying out your annual confirmation where applicable;  
  2. Contact us by e-mail at ubobelgium@minfin.fed.be to request the striking off mention to be withdrawn. Our official will check your file. If everything is in order, the striking off mention will be withdrawn from the CBE within a maximum of 10 days. 

We have updated our manuals and FAQ on the UBO Register 

1. Update of the manuals for the reporting entities and the supervisory authorities

We added a new chapter on BORIS (Beneficial Ownership Registers Interconnection System) in the manual for the reporting entities and the manual for the supervisory authorities.

BORIS: an European system for financial transparency
BORIS is a system linking national registers of beneficial owners in the Member States of the European Union. It reinforces the financial transparency and facilitates the European cooperation in the fight against money laundering and terrorist financing.

What does it change for you?

Thanks to BORIS, the competent authorities and the reporting entities can look for, view and download information on the beneficial owners recorded in other national registers.

2. FAQ update on the UBO Register

We have brought several modifications to our FAQ on the UBO register, among which:

  • Listed companies: update of the list of States allowing the granting of an exemption from UBO registration for certain entities.
  • STAK (Stichting AdministratieKantoor): clarifications regarding the procedures for registering a STAK in the UBO Register.
  • Supporting documents: inclusion of more detailed guidance on the documents considered as supporting evidence by our department.

Access for persons without a Belgian authentication method

Persons without a Belgian authentication method (eID, Itsme, TOTP) can access the UBO register via the ForREG (Foreign Registration) application. In orde to access the application, follow the steps on the FORREG page. 

 seE our other newS

We are at your service!

Your problem could not be solved? Contact us by e-mail at ubobelgium@minfin.fed.be.