Access to the UBO register
The UBO register (‘Ultimate Beneficial Owners’) registers all beneficial owners of companies, (international) non-profit associations, foundations, trusts, fiduciaries and all similar legal arrangements. The beneficial owners of an entity are all natural persons or intermediary entities that own or control the entity in whole or in part.
Since 2018, the aforementioned entities are required by law to register their beneficial owners (‘UBOs’) within 30 days of their incorporation and to confirm this information annually. This requirement enhances the transparency and credibility of the entity towards its partners. It also helps fight money laundering and terrorist financing.
Are you not sure whether your entity should register its beneficial owners? Please refer to the following document for more information: Entities subject to the UBO requirement.
For more information: legal basis and key figures.
How do I register the beneficial owners of my entity?
Go to the UBO register.
Choose your login method (Belgian identity card, Itsme or eIDAS) to identify yourself, and select ‘In the name of a company’.
Click on ‘Search an entity’ and then on the enterprise number which will appear in blue at the bottom of the page.
You are now in the entity's UBO file. Click on ‘Control structure’ and then on ‘Edit’ at the bottom of the page.
Fill in the beneficial owners of your entity:
Click on this icon in the column ‘Action’ to fill in the data of a natural person.
Click on this icon in the column ‘Action’ to fill in the data of an intermediary entity.
Click ‘Save’ to save your data.
In the ‘Supporting Documents’ section, you have to add documents demonstrating that the registered information is adequate, accurate and up-to-date. Examples: a copy of the share register, the minutes of the general meeting, a shareholders' agreement, etc.
If the information is already included in a deed published in the Belgian Official Journal, you can link your UBO register to the Belgian Official Journal by clicking on ‘Link to the Belgian Official Journal’.
Make sure to:
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Update the data in the UBO register within 30 days of any change in the entity and its UBOs.
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Confirm the registered data annually, even if there is no change, by clicking the button ‘Annual confirmation’.
In case of non-compliance, sanctions such as a fine or removal from the Crossroads Bank for Entreprises may apply.
Need some help? Use our support tools!
If you are having difficulties registering the beneficial owners of your entity, despite the detailed steps above:
Additional Information
Leaving the UBO administration to a third party
You can delegate the administration of your company's UBO register to a professional, such as your accountant. First you need to give him/her a mandate by means of the ‘Mandates’ application. Need more information? Please refer to our manual for authorised representatives.
Access to the UBO register for foreign nationals
There are several solutions for people who do not have a Belgian means of authentication (eID, Itsme or eIDAS) to access the UBO register:
- Log in via the Foreign Registration (ForREG) application.
- Appoint a legal representative who has a Belgian electronic identity document (eID).
- Authorise another entity to administer the UBO register.
Need more information? Please refer to the authentication procedure for foreigners who do not have a Belgian eID.
Apply for an apostille or legalisation
Complete this application form and send it by e-mail to ubobelgium@minfin.fed.be to request an apostille or legalisation. Need more information? Please refer to the procedure for applying for an apostille or legalisation.
News
Access for persons without a Belgian authentication methodPersons without a Belgian authentication method (eID, Itsme, TOTP) can access the UBO register via the ForREG (Foreign Registration) application. In orde to access the application, follow the steps on the FORREG page. |
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